Trade Compliance Coordinator
About the Job
Who We Are: Brooks is a team of passionate people united by a desire to do meaningful work, lead healthy lives and make a difference. We share a focused mission: to inspire everyone to run and be active. That’s it. No distractions—it’s all about the run. Through science, creativity, service, authenticity and connection, we obsess over delivering the best running gear on the planet. We do it our way, with our unique spirit, with a goal of being more relevant to runners than any other brand, day after day and mile after mile. We are determined to innovate, challenging ourselves to lead thought at every turn. Inside these walls and on the roads, tracks and trails, we live and breathe Run Happy, celebrating the positive impact running has on our lives and others. We inject it into all we do because it makes everything better, smarter, more fun and more memorable. Our company culture defines us, bonds us together and creates the conditions for success. It is lived daily as a behavioral expression of our collective set of brand values: Connect with People, Innovate for our Customer, Compete as a Team, Build Trust, Have Fun & Bring Passion, and Be Active. If you’re on our team, it means you’re part of creating something extraordinary. You’re part of Brooks. As the Brooks Trade Compliance Coordinator, you are responsible for day-to-day operations and activities related to import and export compliance for the company’s U.S. headquarters and Canadian subsidiary. This includes ensuring customs clearance and regulatory compliance, creating and reviewing import/export documentation, problem solving as well as working with Brooks’ service providers and suppliers located throughout North America, South America, the Middle East and Asia. You manage Brooks’ duty savings First Sale Program and the payment approval process of Brooks’ business partners. You assist the Trade Compliance team in managing the Customs Trade Partnership Against Terrorism (CTPAT), Importer Self Assessment (ISA), and duty savings programs. Responsibilities: Support compliance programs such as Foreign Trade Zone, CTPAT, Denied Party Screening, Importer Self-Assessment, Center of Expertise and Excellence and duty savings programs such as first sale and drawback. Handle daily operations with customs broker and other related parties to ensure timely clearance of shipments and compliance with Brooks’ policies and requirements for US and Canadian imports. Complete monthly consumption entry audits and correct and report vendor discrepancies. Manage auditing and record keeping process for shipments imported under DDP incoterms (International Commercial Terms). Conduct daily Canada B3 entry audit and approval. Report compliance metrics on monthly basis. Track all inbound shipments to the Foreign Trade zone and prepare receiving documentation for Distribution Center. Prepare weekly pre-import audit data for the team, and as needed, conduct audit of inbound shipments prior to arrival to the US. Report and audit first sale duty savings data, including preparing monthly internal team reports and sending period end reports to Finance team. Assist in data management and assignment of HTS codes for Brooks Sports’ footwear and apparel product. Stay up to-date with customs and other government agencies’ regulations (through attending local seminars and reviewing trade publications). Manage, audit and maintain record keeping of import and export documents in accordance to customs regulations and Brooks’ requirements for both US and Canadian distribution. Manage data and testing records to ensure product safety compliance according to CPSC and FIFRA regulations. On weekly basis monitor to ensure the timely and accurate submission of importer security filings to U.S. Customs for all ocean shipments. Monitor and troubleshoot customs clearance delays, manage compliance and report metrics of global courier shipments to ensure customs regulations are met. Collaborate with Logistics team to coordinate Brooks Sports’ sales sample programs. Process U.S. drawback filings and required record keeping to ensure regulatory compliance. Perform payment approvals for Canada customs and duty invoices, US and Canada courier duty invoices and factory US purchase order invoices. Assist Trade Compliance Manager in data collection and recording to create compliance performance reporting for internal stakeholders on monthly basis and to submit internal testing results to U.S. and Canada Customs. Coordinate processing of Canada returns by validating data, creating commercial shipping documents, arranging US Customs clearance with Customs broker and auditing receipt at third party warehouse. Maintain and develop compliance programs as needed to improve overall internal compliance and update ISA procedures manual. Support Trade Compliance team with projects as needed. Attend national and/or local conferences and participate in relevant customs compliance webinars. Responsible for reporting import prices to Bureau Statistics biannually. Qualifications: Associates degree in international trade, business administration, or related field, or equivalent work experience in import and/or export industry. 1+ years of work experience in logistics and/or trade compliance industry Knowledge of U.S. import and other government agency regulations a plus A commitment to detail, accuracy and follow-through Ability to work independently and make effective decisions Ability to prioritize and manage multiple projects Ability to function in a team environment and make positive contribution Excellent written and verbal communication skills Proficient using the MS Office Suite, advanced Microsoft Excel skills is a plus Passionate participation in Brooks’ sports activities a plus, overridden by the ability to understand and empathize with the runner to develop loyal, engaging relationships with our customers and the Brooks community. Embraces and lives the Brooks values!